The Sykes Group's OnPoint

Jump Start Your Progressive Thinking with TEDxNASA!

The Secret to Successful Goal Setting for Changing Times: Seven Steps to Achieving Your Dreams

Have you noticed that you've experienced much change over the past year, months, weeks, and even days? Your situation may have changed due to the challenges presented by these changing times, and you may ask yourself if you have achieved your goals of the past year. How do we go about starting our goal-setting activity with all of this change happening around us?

The following seven goal-setting steps will help you successfully implement your goal-setting and achieve your dreams in the future in these changing times:

1. Successful Goal Setting Requires Thinking About Your Goals
   You are told how to think and what to think about each and every day. From when we get up in the morning until we go to sleep at night, television, radio, personal computer, family, friends, managers, and colleagues tell us how to think, feel, and act.
   
   Invest time fifteen minutes to an hour to think. Turn off all the external distractions, go to a quiet place (home, park, etc.), and think about your goals and how you want to accomplish them. Think about how you will feel when accomplishing them.
   
   Your goal-setting thinking session should also include how you will benefit from these changing times. What special skills do you have or need to acquire to take advantage of these changing times?

Read the rest of your goal setting techniques at Goal Setting Success

Success Lessons I Learned on the Way to NCAA Championship Game!

If you are a basketball fan like I am, then you have given up all your worldly goods other then your television set, and have been watching the NCAA Men's and Women's Basketball Tournaments, otherwise known as "March Madness." The best college basketball teams in the United States compete to play in the men's and women's NCCA Championship Game. The winner of that men's NCAA Championship Game played tonight and the women's NCCA Championship Games are declared the 2008 NCAA Men's and Women's Basketball Champions, respectively, and receives all the glory with this very special win.

As I watch NCAA basketball tournaments, I realized that the teams exhibited many success techniques that can easily be applied to your business, your career, and your life. The following are many of the success techniques you can use by watching the NCAA Championship Games tonight and tomorrow:

• Develop a Powerful Mission Statement for Success

To learn how to apply these success keys to your business, your career, and your life, go to Success.

You know where I will be tonight and tomorrow. I will be watching the NCAA Championship Games at 9 p.m. EST. May the best teams win!

Happy New Year and Let's Start Goal Setting!

Just a quick note to wish each of you a Happy New Year. We sincerely hope that 2007 was the best year of your life, and that 2008 is even better!

There have been a lot of changes at The Sykes Group in the past year, and we have many more great additions planned for the coming year.

In the next week we'll announce the beginning of "Jump Out the Gate in 2008" program, so stay tune!

P.S.-The following are some six quick tips to goal-setting:

1. Put Your Goals in Writing - Your goals aren't real unless you put in down on paper.

2. Make Your Goals Attainable - Realistic goals are attainable goals.

3. Qualify Your Goals - What exactly do you want to achieve?

4. Have a Time Frame - Forces you to keep track of your goals and allows you make corrections.

5. Develop a Strategic Action Plan - What exactly are you going to do to achieve your goals?

6. Make Achieving Your Goals Personal - Create meaning and passion for your goals.

For additional goal setting and success resources, go to Goal Setting.

So Much Reading, So Little Time, What is One to Do? RapidReader Increases Reading Speed in Minutes!

"Help! I need to increase my reading speed now!"

If you're like me, you have information coming at you 24/7 from a variety of sources: e-mails, books, special reports, magazines, training manuals, vendor information, etc. and it keeps growing. We are under pressure to quickly assimilate this information so that we can make business, career, and life decisions better and faster than ever before.

I have tried various speed reading programs with very little success. I have learned the systems, scanned the pages, used the "index finger" to keep myself on track and not increased my reading speed at all. The problem with these programs is that they force us to learn a reading system that is not natural to us, thereby causing us to fail.

Then it happened that I was exposed to the solution. A vendor, who wanted me to quickly read his product information, explained in his follow-up e-mail that he understands that I am busy and offered a win-win solution---the RapidReader program. The very first time I used RapidReader I fell in love. I found that I was able to instantly increase my reading speed and read the vendor's manual in a matter of minutes.

RapidReader is based on a ten-year research project by John Hopkins University which studied barriers to faster reading. The results revealed that for over 5,000 years we humans set ourselves up for failure by requiring our eyes to move to where written words are instead of letting the words that we read come to us. Not only do we work too hard to read when we must move our eyes to read a page, but we also increase our risk of being distracted during the reading process, both resulting in slower reading speed. RapidReader eliminates the two main barriers to reading speed: eye movement and sounding out words.

RapidReader's "Speed Reading on Demand" is software that easily integrates into applications you use the most, including Microsoft Word, Adobe Acrobat Reader, Outlook, and Web Browsers. RapidReader can be installed on your personal computer, laptop, Palm, or mobile phone. Once installed, you simply select a document to read, select the desired reading speed from 100 to 950 wpm, sit back, and your document is converted into a moving panorama of flashing words, much like looking at a movie. The John Hopkins study found that subjects who read text flashed like a movie in one location on a screen read at incredible speeds of up to 1200 wpm. A similar study at the University of Southern California revealed that 86% of subjects significantly increased their reading comprehension over reading on paper when using RapidReader at 300 wpm.

RapidReader takes reading into the 21st century to help us meet today's demands to process information at a breakneck pace. I highly recommend RapidReader for business owners, executives, managers, students, teachers, and anyone else who must process huge amounts of information to succeed. See for yourself by trying a free trial copy of RapidReader at Free RapidReader Trial.

Take Time Out for Success in Life, Work, and Family!

Today is Time Out Day!

With the chain of recent events, we all need to take a time out of the "Rat Race" and recharge our mental and emotional "batteries." When you a take time for time out, you will find the right solutions, make better decisions, control stress, develop better relationships, and achieve a new level of success.

Take a time out at least once a day. You can a take time out by doing the following:

• Meditate

• Turn off the noise

• Disconnect from technology

• Take a walk around the building

• Eat lunch in a park

• Try Yoga

• Listen to classical or other relaxing music

• Read a book

• Enjoy the clouds (I know what you are thinking)

• Take a long walk

Take a time out to improve your life!

Presentation Skills: Seven Presentation Secrets Learned from the Academy Awards

Academy Awards come and go, but one thing is a constant: bad acceptance speeches. You may never win an Academy Award, but you may be asked to give an acceptance speech for an accomplishment in your business, your career, your community, or your organization. Sometimes your acceptance speech will be for what you accomplished, or for what your team has accomplished.

The following are seven presentation secrets to giving an outstanding acceptance speech in any situation:

1. Prepare For the Moment- You may have heard the Oscar winners say, "I really didn't think I would win," or "I really didn't think I would be standing here tonight," and then give an acceptance speech like they didn't think they would win. Well, my question is, "Why did you think you were invited to this gala event?"
   
   Most likely, you will know ahead of time that you will be possibly winning an award, so take the time to prepare your presentation. Practice your speech using a tape recorder or, better yet, a video camcorder. Also, if you can, give a dress rehearsal of your speech in front of friends, family, or colleagues.

2. Agree Who Will Give the Speech- Time and time during the Academy Awards Ceremony, the first person to the microphone will speak for the full thirty second time limit and not allow the other winners in the group (many seen clutching their own acceptance speech notes) the opportunity to give their acceptance speeches. Where this moment should be one of the happiest moments in their lives, you can see the disappointment on the faces of the winners who didn't have the opportunity to speak.
   
   When you are working as a team on a project and are receiving an award, agree in advance who the acceptance speaker will be. This might be the team leader, the manager, vice president, etc., but work this out before giving the speech.
   
   If you decide on one person to give the speech, then you need to decide on who will be recognized during the time this person gives the presentation. Also, when speaking for the group, make sure the "I's" are changed to "We's." For example, when speaking for the group say, "We would like to acknowledge the following people..." instead of saying, "I would like to acknowledge the following people..." Remember, the designated speaker is representing the group.
   
   If decision is to have several team members speak, achieve consensus on how much time each person will have to speak so that each person has an equal opportunity to express appreciation.

3. Use Notes to Enhance Your Presentation- At the Academy Awards Ceremony, one person read his entire speech from his notes, not once looking at the audience. What he had to say was very heartfelt and sincere; however, his sincerity didn't translate to the audience because his notes were in the way.

   When giving an acceptance speech, use notes as a tool to enhance your presentation and not as a crutch. Only use notes for remembering the opening sentence, important names to thanks, or whatever facts you need to mention. Don't have the entire speech on notes.

   The following are some quick tips for working with notes:

   • Practice with your notes so that your speech is natural.
   • Type your notes. In the heat of the moment and sometimes bad lighting, our eyesight can become a little challenged. Type your notes in 16-18 point fonts.
   • Double space your sentences so that you can easily read your notes.
   • Type only on the top half of a full page so that you are less likely to lose your place after looking up at the audience.
   • Look up at the audience after every two or three sentences to maintain rapport with the audience.
   • Number your notes in case they fall and become scrambled so that you can quickly recover.
   • Practice a smooth transition for pulling your notes out of your pocket or portfolio.
   • Don't flip your notes because the flipping noise will cause a distraction for your audience. Practice sliding your notes.

4. Share the Wealth- How many times have we seen at the Academy Awards ceremony where some persons went on about how they personally achieved the reward or, worst yet, forgot to acknowledge the most important person for whom they would not have achieved the award (Remember Hillary Swank not remembering to thank her husband?).

   Take the time to give appreciation to the organization giving you the award and to those who helped you achieve the award. No person is an island. You achieved the goal through the help of someone(s), so acknowledge and appreciate them. To save time, if it is a few people, acknowledge them by name. If it is a large group of people, department, or organization, mention the group by name. For example, you might say, "I would like to acknowledge the people in marketing for their hard work on the Peterson project for making this moment happen. If it were not for their time and effort, we would not have won the XYZ account. Thank you."

   Also, only thank the necessary people during your acceptance speech. Don't thank Guttenberg for inviting the printing press if he has nothing to do with why you accomplished your achievement. Stay focused on only those people who had a direct effect on your achievement.

5. Let Sincerity Flow Through Your Speech- Let your appreciations come from the heart. Briefly convey your own feelings regarding your appreciation of the award and all that it represents. Be honest and don't over exaggerate your feelings while accepting the award.

   Be clear and concise in your showing of appreciation because you will most likely be under time constraints.

6. Value the Award- Many times during the Academy Awards Ceremony, you will hear the winner of an award say, "I really don't deserve this award," or "I really shouldn't be standing here." When you make statements like that, you devalue the award and recognition given to you. Also you question the judgment of the people who chose you to accept the award. Simply acknowledge their judgment and recognition and continue your speech.

7. Stay Within the Time- At the Academy Awards, the Oscar winners have thirty seconds before the band starts playing the "wrap it up" music. In many cases, the winner attempts to speak over the music. Between the band and the Oscar recipient, who do you think wins? Of course, it is the band. As soon as the band starts playing the music, the audience stops listening to the recipient.

   Many times when you are given an award during a meeting, conference, etc., you are also under time restrictions. In most cases, you will have longer than thirty seconds. Take the time to ask the person in charge of the meeting how much time you have for your speech. Also, make it a habit to look at the agenda ahead of time to see how much time you have been allotted. It may be only three minutes, 10 minutes, or 30 minutes, but find out ahead of time. By finding out ahead of time and staying within the time given to you, you show respect to your audience, the people in charge of the meeting, and most of all yourself. Once you go over the time allotted, you can see the audience members start looking at their watches and stop listening to your important speech.

   Note: If you can't find out ahead of time how much time you have to make your speech, assume you have very limited time and keep you comments brief.

Take the time to apply these seven acceptance speech secrets and you will give an outstanding presentation each and every time you receive an award.

December 29th is Tick Tock Day! Are You Mastering Your Time Management Skills?

Tick tock, tick tock, time marches on as we see the end of 2006 and the beginning of 2007. Are you ready? How well do you management time?

Benjamin Franklin said, "If we take care of the minutes, the years will take care of themselves." One minute. It doesn't seem like much. However, never underestimate the cumulative effect of each minute we live.

Let's suppose, for example, a minute is worth one penny. You see a penny lying on the street but pass it by because it is hardly worth the effort of leaning over to pick it up. But suppose you began to double that penny each day for a month. At the end of a week, you would only have sixty-four pennies. I know that's not much but at the end of a month you would have 536,870,912 pennies. Translated in dollars, that's $5,368,709.12.

The value we place on each minute of every day will have a cumulative impact on the remainder of our lives.

Take the time to improve your time management skills. For additional time management information, go to Time Management.

October 3-9 is "Get Organized Week." Take time to organize yourself to achieve more success in your business, your career, your life!

Take time learn how to be more productive, less stressed by listening to my recent interview with organizing expert Brian Hill, His clients in the leaders in business, government, newscasters, and actors and actresses.

He was recently on the Martha Stewart sharing his unique secrets with Martha discussing how to be more productive in life.

Please click on the following link to listen to our interview: Organize

August 31st is "Eat Outside Day!"

Today is Eat Outside Day!

We have so much to do and so little time to do it. Sometimes we put so much pressure on ourselves by trying to please so many others.

Take the time to get away from the chaos, create balance in your life, and go "eat outside." So for today, take your meal and go to the park or backyard, turn off your laptop, iPod, boombox or television, and enjoy the "moment."

While you are eating outside you can read the following article:

Set Yourself Free
by Joy Fisher-Sykes

Lilly Tomlin said, "The problem with the rat race is even if you win, you're still a rat." A lot of us are running a rat race - feeling caged into a life of running and giving to everyone else FIRST, sometimes at your own expense. We are pulled in so many different directions - work, family, finances. It is time we put our foot down and stop feeling controlled - by people and circumstance.

Well, it's time to set yourself free. Today, begin to take stock of life and decide what is most important to you. Evaluate the benefits and the losses of certain lifestyle choices. In this quest to lead a fulfilling and quality life, here is my action plan to begin to set us free. Read more...

It's Workaholic Day!

Today is Workaholic Day. However, the workaholics are too busy working to notice or enjoy the day.

Find time to take the CareerJournal.com quiz at the following link to see you might be a workaholic:

CareerJournal.com Workaholic Quiz

If you are a workaholic, relax. I really mean it, relax! The National Heart, Lung and Blood Institute states that workaholics, especially those with Type A habits, are prime candidates for stress-related illnesses including ulcers, high blood pressure, and heart attacks.

Take steps to create more balance in your life and reduce stress. We have some stress management, stress relief, and relaxation tips and techniques in our stress management catagory you can apply today.

Please post to this article and share you workaholic stories with us. Please relax because we want you around for a while.

THE 12 RULES OF TIME

I appreciate Jim Estill, Chief Executive Officer of SYNNEX Canada Limited and author of the Time Leadership blog, for allowing me to publish his great time management article. The following are valuable tips that will help anyone accomplish their goals in half the time:

By Jim Estill

My business experience has taught me one true thing: That maximizing your productivity, happiness, peace, or impact can best be accomplished if you clearly understand the 12 Rules of Time.

1. Have goals
   Being more efficient with your time is irrelevant if you don't know how you want to spend it. In managing time, the compass is more important than the clock. Know where you want to go and spend your time on the things that get you there.
   
   Many people spend energy trying to be more efficient without first doing what's important: setting goals. It's like being lost on your way to a new city. Driving faster doesn't help if you are going in the wrong direction. Figure out what direction to go in and head that way.
   
   Once you've prepared it, your list of goals will reveal what is important to you.

2. Analyze how you spend your time
   It is always good to know how you're spending your time right now. You can track this by setting a timer to go off every 15 minutes; whenever it sounds, write down exactly what you are doing. Alternatively, divide your day into 15-minute blocks and record each activity you do.
   
   Once you have your time logs, examine them. How do they compare to your goals? Are you spending time where your priorities are?

3. Keep a to-do list
   This sounds too simple, but it really is the basis of all time-management systems. Your to-do list can be electronic, on fancy paper, bound in a notebook or loose-leaf. The key is to have everything you want to accomplish on one list. My to-do list might have a one-line item on it, such as "write annual report," which refers me to a much larger file or even a file box on that item.

4. Prioritize your list
   Once you have the list, determine which are the important items. Mark these with a highlighter, a red pen, or in any other way that makes them stand out.
   
   I sometimes find my to-do list is too big. Every item on the list calls out "pay attention to me!," even though most of them weren't highlighted as important. In these cases, I take a blank sheet of paper and cover my to-do list and write down only the three or four most important items. Those are the ones to focus on.

5. Control procrastination
   I use a number of tricks to break any lingering tendencies to procrastinate. For instance, I happen to like having a hard copy of my digital to-do list. I reprint it every few days as new items are added and completed ones dropped. It is at these times that I look for the items that I've marked as high priority, but which are just not getting done.
   
   People often say I have great self-control. In truth, though, much of it is environment control. I control my environment to eliminate things that I might use to procrastinate. Take games off your computer, for example, sell your TV, and get rid of the busywork jobs that you use to avoid the important tasks.
   
   I have developed one effective habit that has helped break me of procrastination: "Do the worst thing first." At the beginning of every day, I do the one task that is causing me the most stress, and that I haven't been getting done. Sometimes I just give it a quarter of an hour - based on the theory that I can stand just about anything for 15 minutes. Frequently it is this short thrust that breaks me through.
   
   If I still find myself procrastinating, I review my reasons for setting a goal. To create extra motivation to complete a task, I strengthen the reasons why it should be done. Similarly, many people reward themselves for completing a job.

6. Organize
   Organization and time management are linked. I find that I get important things done when I have all the tools I need to perform the job.
   
   The opposite of organization - chaos, clutter, disorganization - generally leads to busy work. If your desk is piled high, every piece of paper says "look at me." You can end up doing a lot of work without ever getting to the important stuff.

7. Delegate
   One way to expand your time is to get others to help you with it. The key to delegation is to hand off any tasks that someone else can do significantly faster or more easily than you can.
   
   If you're protesting that you don't have anyone working directly for you to whom you can delegate tasks, no problem. Consider delegating to a peer, a superior, a supplier, or even a customer. Treat delegation like networking: who in your network would be best for the job?
   
   In some cases you will need to invest up-front to train someone so he or she can take over a task from you. The long-term savings are usually worth the up-front time and costs.
   
   After delegation, remember to thank appropriately. You might think people would resent being delegated to, but exactly the opposite is true. People like to be asked, especially if it is to do something that they're good at.

8. Master efficiency tricks
   The best trick I have found is "The Power of While." What can you do while you drive? While you walk? While you clean? While you watch TV? I am a huge audio tape advocate and frequently listen to tapes while I am doing something else.
   
   Being a techno person, I love all the organization software out there that allows me to keep my contacts, to-do lists and appointments. I also use gadgets such as cellphones, wireless e-mail, and personal digital assistants. Good use of technology can save you valuable time.

9. It's OK to say no
   Saying "No" can be the most powerful time tool you can master. When someone asks you to do something, ask yourself how important this is. Does it help you achieve your goals? Is this a task you would be better at than most people? Don't always look for reasons to get out of things, but be strategic about what you take on.
   
   This doesn't mean that I always say no when asked to help out. But if I do say no, I am always polite and tactful, and try to suggest someone else who would do the job well.

10. Focus
    Committing 100% focus and concentration on one task at a time can be very powerful. Eliminate distractions. Focus on the task. When you're properly organized and prepared, when your energy and power are high, you can often complete a task in 20% of the time it would take when you're distracted or open to interruption.

11. Build your efficiency bank
    High efficiency is not possible if you don't look after yourself. Eat right, exercise, sleep well and drink moderately. Mom knew best: all the things she said were good for you just happen to be best for your efficiency, too.
    
    I also believe meditation can be a great way of building your efficiency. It could be transcendental meditation, Zen, or just finding a way to get into a relaxed state that lets you focus on the task you have to do. No matter how you do it, recharging your batteries gives you the power to do more during the times you need to be at your best.

12. Take care of yourself
    It isn't possible to be "on" all the time. Take the time you need to look after yourself - body and soul - so that you can reach peak efficiency when you need to. Have a list of things you like to do. Find out what activities energize you, and spend more time doing them. This will give you the power and energy to be more productive when you return to work.

Finally, a word of advice. If after reading this far you're feeling a bit overwhelmed, I suggest you go back to Rule 1 and add peace (contentment) to your list of goals. Time management is not about adding stress; it is about giving you the time to be the person you really want to be.